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Bylaws of the Emmet County Democratic Committee

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 BYLAWS OF THE EMMET COUNTY DEMOCRATIC COMMITTEE Incorporating adoptions:   October, 2017; October, 2015; December, 2013; October, 2010; May, 2005 

 

PREAMBLE The purpose of these Bylaws is to assure that all Party members are able to participate in all Party activities, and have the opportunity to understand how the Party functions. 

 

ARTICLE I. NAME This organization shall be known as the Emmet County Democratic Party (ECDP). It shall consist of the County Executive Board, the Emmet County Democratic Committee (ECDC), also known as the Emmet Dems or the County Committee, all Emmet County members of the Michigan Democratic Party (MDP) and all duly elected Emmet County Democratic precinct delegates.   

 

ARTICLE II. PURPOSE The purpose of the ECDP is to promote the philosophy of the Democratic Party and to elect Democrats who support this philosophy; and further, to unite and to aid in the activities of all Party members, precinct delegates, committees, officeholders, candidates and all other Democrats working to promote wide and active participation in the Democratic Party. The ECDC shall be a non-profit organization and upon its dissolution, all assets and real and personal property of the ECDC and its committees shall revert to the benefit of the MDP. No part of the income or assets of the ECDC shall inure to any of its members except for the reimbursement of actual expenses, approved by a vote of the ECDC, reasonable compensation for services approved by a vote of the ECDC, or a contribution for electing a member to office approved by a vote of the ECDC. 

 

ARTICLE III. FUNDAMENTAL PRINCIPLES Section 1. All public meetings of the ECDP at all levels shall be open to all members of the   Democratic Party regardless of actual or perceived race, color, creed, sex, age, national origin, economic status, religion, ethnic identity, ancestry, marital status, sexual orientation, gender identity, physical appearance or disability. Section 2. No tests for membership in, nor any oaths of loyalty to, the ECDP shall be required or used which has the effect of requiring prospective or current members of the Democratic Party to acquiesce in, condone or support discrimination on the grounds of actual or perceived race, color, creed, sex, age, national origin, economic status, religion, ethnic identity, ancestry, marital status, sexual orientation, gender identity, physical appearance or disability. Section 3. The time and place for all public meetings of the ECDP on all levels shall be publicized fully, and in compliance with Article V, and in such a manner as to assure timely notice to interested persons. Such meetings shall be held in places accessible to all Party members, including those with disabilities, and large enough to accommodate all interested persons. Section 4. The ECDP, on all levels, shall support the broadest possible participation without discrimination on grounds of actual or perceived race, color, creed, sex, age, national origin, economic status, religion, ethnic identity, ancestry, marital status, sexual orientation, gender identity, physical appearance or disability. 

 

 

 

Section 5. The ECDP shall publicize fully and in such a manner as to assure notice to all interested parties a full description of the legal and practical procedures for selection of the ECDP officers and representatives on all levels. Publication of those procedures shall be done in such a fashion that all current members of the ECDP will be fully and adequately informed of the pertinent procedure in time to participate in each selection procedure at all levels of the ECDP organization. Section 6. The ECDP shall publicize fully and in such a manner as to assure notice to all interested parties a complete description of the legal and practical qualifications for all officers and representatives of the ECDP including notice of the thirty (30) day MDP membership requirement. Such publication shall be done in a timely fashion so that all prospective candidates   for any elected or appointed position within the ECDP will have full and adequate opportunity to compete for office. Section 7. All records, including but not limited to financial, outstanding financial obligations, membership lists, databases and web sites, contained on any media including, but not limited to, paper, magnetic media, optical media, computer hard drives that are either personal, local or remote, or in any other form, are the property of the ECDC. It shall be the responsibility of any person having custody or access to such records to preserve them and to protect the confidentiality of all such information contained in such records. Further, any person having custody of such records shall present them to the duly elected Officer of that position by December 31 of each even-numbered year or immediately upon termination or submitting a resignation. Section 8. All Rules and Bylaws of the ECDP at all levels shall be consistent with the Rules of the MDP and shall be available on request in writing to any member of the ECDP. Section 9. The unit rule is prohibited at all levels of the ECDP. Unit rule is defined as a rule under which delegates are bound to cast their vote as one, as determined by a majority vote. Section 10. No rule shall be adopted at any level of the ECDP which would require a person to cast a vote or be recorded as voting contrary to that person's judgment.  Section 11.  Proportional voting shall be used in the election of Executive Board members. (See Article 6, Section 2.) Voters may distribute their allotted votes to individual or multiple candidates. Section 12. On all questions of procedure and conduct of all meetings not resolved by the Rules of the MDP or these Bylaws, the latest edition of Robert's Rules of Order shall be used. Section 13. The Chairperson and Vice-Chairperson of any unit, Committee, Caucus or Convention of the ECDP shall be of the opposite sex. Section 14. Votes shall not be taken by secret ballot at any meeting of the ECDP at any level. Votes may be written, but shall be tallied openly, and be available for ECDC and/or member inspection for 60 days after the vote is tallied. Section 15. Official documents of the ECDC, bearing ECDC’s logo or disclaimer, may not be altered by those who reproduce them for any purpose. Section 16.  Member information and/or lists may be shared with declared Democratic candidates.  All other uses of membership lists shall be approved by the Executive Board. 

 

 

 

 

 

 

ARTICLE IV. MEMBERSHIP Section 1. Membership of the ECDP shall consist of all duly elected Democratic precinct delegates of Emmet County, members of the MDP residing in Emmet County, the Executive Board and Officers, all of whom shall be members of the MDP residing in Emmet County, and members of the ECDC. Section 2. MDP membership automatically conveys membership in the ECDP. A financial contribution is not required to be or to remain a member of the MDP. Section 3. Membership in the ECDC is open to any full time or seasonal resident of Emmet County, Michigan, age 16 years or older, who completed and filed a current ECDC membership form with the Chairperson/Membership Chairperson.  A financial contribution shall not be required to be or to remain a member. A donation to the ECDC is encouraged to help defray local operating expenses. Section 4. All ECDP members who have been members of the MDP for at least thirty (30) days shall be eligible to vote in all General Membership meetings and on adoption or amendments to Bylaws. Precinct delegates, candidates and elected officials are exempt from the thirty (30) day advance membership requirement. However, precinct delegates, candidates and elected officials shall be a member of the Michigan Democratic Party in order to vote at any Convention, Caucus or meeting of any unit of the Michigan Democratic Party at any level. Section 5. Precinct delegates shall be apportioned and selected in accordance with the Rules of the MDP. Section 6. The Officers and the Executive Board of the ECDC and the ECDP shall be selected in accordance with the Rules of the MDP. 

 

ARTICLE V. MEETINGS Section 1. The Executive Board shall meet at least quarterly, and preferably monthly, and shall keep minutes of all meetings, which shall be available to all ECDP members at each scheduled General Membership meeting. The regular meetings of the Executive Board shall be on the day each month at the location and time designated in the meeting notice. At least five (5) days' notice shall be given of the date, time and place of the meeting. Notice may be given by U.S. Mail, Email, and/or posting on the Website. A quorum shall exist at an Executive Board meeting when a majority of the delegate-elected Executive Board members and officers are present. An Executive Board member may participate in a meeting by means of a conference telephone or other electronic equipment by means of which all Executive Board members participating in the meeting can communicate with each other at the same time. Participation by such a means shall constitute attendance at such a meeting for purposes of establishing a quorum and shall confer voting privileges. In the event of exceptional circumstance, the Executive Board may go into Executive Session, defined by Robert’s Rules of Order as a closed session, after stating the reason for the Executive Session. Such exceptional circumstance may include, but is not limited to, a personnel issue or a legal issue where public disclosure is prohibited. At the conclusion of the Executive Session, the Executive Board shall resume the open meeting. When appropriate, the Executive Board will state the outcome of the Executive Session and, if a vote is required, shall conduct that vote in the open meeting. The open meeting may then proceed to adjournment in the normal Order of Business. 

 

 

 

Section 2. The full ECDC shall meet at least quarterly to review the activities of the Executive Board. At least 5 days’ notice shall be given of the date, time and place of the meeting. Notice may be given by U.S. Mail, Email, and/or posting on the Website. Pursuant to Article III, Section 1 of these Bylaws the meeting shall be open to all members of the Michigan Democratic Party. The Executive Board may combine its meeting with a general membership meeting or event. Section 3. Special meetings of the Executive Board or of the ECDC may be called by a majority of the members of the Executive Board or by a petition by the majority of the members of the ECDC. At least five (5) days' notice shall be given of the date, place, time and purpose of the special meeting. Portions of such meetings may be conducted in Executive Session as provided in Section 1 of this Article. Section 4. The Executive Board can transact business only at a meeting of which all Executive Board members have been notified and at which a quorum, as defined in Section 1 of this Article, is present, or by following the procedure set forth in Article V, Section 6. Section 5. Standing Committees and Ad Hoc Committees can transact business only at a meeting which all committee members have been notified and at which a quorum, consisting of a majority of the committee members, is present. Section 6. Should an issue arise requiring an immediate vote of the Executive Board, the Executive Board is authorized to conduct that vote online or by telephone by using the following procedure:  This is a special meeting pursuant to Article V, Section 3, with a waiver of the 5 days’ notice as agreed to by a quorum of the Board voting under the terms of this Section 6. A majority of board members and officers is not required to approve this type of special meeting. a. The board member or officer making the motion shall provide, by email or by telephone, each individual board member or officer with a clear statement of the proposal. b. A proposal so made is then open for discussion by all board members and officers via email or telephone.  c. Once a second has been made to the proposal, the proposing board member or officer shall submit the proposal (as amended, if necessary, and as seconded) to the vote taker for a straight yes or no vote. The vote-taker will be one of the following: the Chairperson, Vice Chairperson, or Recording Secretary.      d. The vote taker, (Chairperson or Vice-Chairperson or Recording Secretary) will provide, by email or by telephone, each individual board member or officer with a clear statement of the proposal (as amended, if necessary, and as seconded), along with the name of the persons making and seconding the proposal, and request a straight yes or no vote only. e. All votes shall be communicated to all Executive Board members by “reply all” on email votes. In the case of a phone vote, the vote-taker will send a report to each individual phone voter of the vote tally.  f. After all votes have been received, or enough votes have been received that the outstanding votes could not change the result, the vote-taker will provide, by email or by telephone, each individual board member or officer with the results of the roll-call vote. g. The Recording Secretary shall keep a record containing the clearly stated proposal, the names of the persons making and seconding the proposal, and the final results of the roll-call vote. That record should then be a part of the Recording Secretary’s report at the next Executive Board meeting and attached to the minutes of that meeting. 

 

 

 

ARTICLE VI. EXECUTIVE BOARD AND COUNTY COMMITTEE Section 1. The ECDC is a legal entity established under the provisions of Michigan law. The ECDC shall have the responsibility of coordinating and reviewing all political actions and shall comply with all Michigan and Federal statutes pertaining to the filing and reporting of such activities. Section 2. One third (1/3) of the Executive Board shall consist of At-large members, who shall be the most recent Democratic Party nominees for countywide office and the County Commission, and State House, State Senate and U.S. House whose districts include all or part of the county. The County Convention shall elect the balance of the Executive Board which shall consist of twice the number of At-large members. Each even-numbered year within twenty (20) days following the November election the delegates to the County Convention shall convene at the call of the Chairperson for the purpose of electing part of the Executive Board. The election shall be held in accordance with guidelines listed in Article V of the MDP rules. The term of service of the Executive Board shall commence January 1 of each odd-numbered year and shall continue for two (2) years or until the selection of successors. Section 3. The Executive Board shall fill a vacancy in any of its offices. If a vacancy occurs in the position of a delegate-elected member of the Executive Board, the remaining delegateelected members of the Executive Board shall vote to fill the vacancy. The member selected to fill the vacancy shall be deemed to be a delegate-elected member in all voting activity for the remainder of the two (2) year term. If the vacated position was held by either a delegate-elected member who was also an Officer or an Officer elected from the General Membership, the Executive Board as a whole shall vote to fill that vacancy. This provision recognizes that the result may be the selection of two (2) individuals to replace the vacancy created by a delegate-elected member.  If an Executive Board member or officer misses 50% of the Executive Board meetings in any calendar year, the Executive Board may replace that Board member or officer. Board members and officers have a duty to notify an officer of any expected absence. Section 4. Between meetings of the ECDC, the Executive Board has all the powers and performs all the duties of the ECDC, including the filling of vacancies in nominations as prescribed by MDP rules. Section 5. The Executive Board shall approve reimbursement requests for personal expenses for Party business submitted within ninety (90) days of transaction. ECDC reimbursement shall be documented with proof of expenditures by a copy of all receipts, invoices or statements. The Executive Board shall have full authority over all financial receipts and disbursements and all Standing and Ad-Hoc Committee recommended expenditures. Section 6. No action of the Executive Board can conflict with any action taken by the MDP or ECDC. 

 

ARTICLE VII. OFFICERS Section 1. Officers shall be elected in accordance with the Rules of the MDP within thirty (30) days of the election of the Executive Board. The term of service of the Officers shall continue for two (2) years or until the selection of successors. The Officers are: a Chairperson, a ViceChairperson of the opposite sex of the Chairperson, a Recording Secretary, and a Treasurer. Those elected shall serve as Officers of both the Executive Board and the ECDC. 

 

 

 

Section 2. The County Chairperson shall preside at all Executive Board and ECDC meetings, and shall have such other duties as are usual to the Office of Chairperson, or that may be required by this organization. The Chairperson shall see that proper notification is given to the Executive Board and ECDC of meetings and official notices. Section 3. The Vice-Chairperson shall be a member of the opposite sex from the Chairperson. The Vice-Chairperson shall assist the Chairperson in the discharge of his/her duties, and shall temporarily assume all of the duties and responsibilities of the Chairperson in his/her absence. Section 4. The Recording Secretary of this organization shall keep an accurate record and minutes of the proceedings of the meetings of the Executive Board and ECDC. Minutes shall be emailed to all Executive Board members within two (2) weeks of the meeting and prior to any subsequent meeting. He/She shall keep and preserve all the books, documents, records, minutes, effects, and any other property of this organization, and when a new secretary is elected the past secretary shall, as provided in Section 7 of this Article, deliver to the newly elected secretary all the aforesaid items kept and preserved during his/her tenure. He/She shall notify the Corresponding Secretary of the State Central Committee of any amendment to these Bylaws or of the adoption of new Bylaws. Section 5. Treasurer a. General Duties—The Treasurer shall be responsible for the financial receipts and disbursements of this organization subject to the approval of the Executive Board. The funds of this organization shall be deposited in a bank chosen by the Treasurer and approved by the Executive Board. Funds shall be drawn only by checks signed by any two of three qualified signatories on file at the bank. The three qualified signatories consist of the Treasurer, and two others, to be selected from the Chairperson, Vice-Chairperson, Recording Secretary, or other appointed officer. All disbursements shall be budgeted for, or otherwise approved by the Board. All requests for reimbursements are to be accompanied by receipts and submitted within ninety (90) days of the expenditure and shall be approved by the Board or included in the approved budget. Prior to, or at, each Executive Board meeting, the Treasurer shall provide a printed or emailed written report detailing all financial transactions of the previous month (and any other unreported months) to each board member and officer. Two copies of the Treasurer’s report will be examined and initialed by one Board Member present at the meeting. One copy is kept by the Treasurer, and the other by the Recording Secretary. A vote to approve the Treasurer’s report will then be taken. The Treasurer shall also be responsible for timely submission of all necessary State and Federal Reports. When a new Treasurer is elected, the past Treasurer shall, as provided in Section 7 of this Article, deliver to the new Treasurer the funds and all the books and records kept during his/her tenure in office. b. Event Proceeds and Deposit - Two people shall collect and count all cash and list checks received at events, meetings, etc., and deposit amounts must equal the amount listed by the two event counters.  A receipt for all cash received will be issued. In the event that cash is received other than an official function, ECDC members collecting cash will provide a list of cash received, with the person’s name, the purpose, and the amount.  Copies of this list will be kept by the Treasurer and Vice Chair.  The Treasurer will then issue a receipt to account for the cash received. The Treasurer shall keep the written list and tallies with the related bank deposit slip(s). Any discrepancy shall be presented to the executive board immediately and resolved as soon as 

 

 

 

possible. MDP rules stipulate that any monetary amount over $20 may not be cash. Check, money order and Act Blue are acceptable. c. Financial Review—Each January, two ECDC members, not to include the Treasurer and appointed by the Executive Board, shall conduct a financial review of the books and all financial records of the ECDC. The financial review shall be completed by January 31st, and a full report of the financial review shall be provided at the next Executive Board meeting. When appointing the reviewers, preference shall be given by the Board to ECDC members with knowledge of bookkeeping. Additionally, at least once per quarter, the non-Treasurer members of the Finance Committee shall review and initial the ECDC bank statements and confirm that the Treasure’s reports balance with those bank statements. This may be accomplished at Executive Board meetings. Section 6.  Appointed Officers   After the officers of the ECDC Executive Committee have taken office and within forty-five (45) days after January 1 of each odd-numbered year, the ECDC Executive Committee shall consist of those members as the Executive Committee may determine.  The Executive Committee shall have the right to elect additional officers, which in its judgment, are proper to carry out the purposes of the Executive Committee, and shall have power to fill a vacancy which may occur in the membership of the Executive Committee or in any of its additional offices.  Corresponding Secretary - The Corresponding Secretary shall have the responsibility to transmit thank you letters, invitations, and official statements from the ECDC or the Executive Board. He/She shall keep and preserve all records of correspondence and any other property of this organization. Thank you letters should be sent in a timely manner and are appropriately sent to event hosts, special donors, speakers, and as otherwise requested. When a new Corresponding Secretary is elected, the past Corresponding Secretary shall, as provided in Section 7 of this Article, deliver to the newly elected Corresponding Secretary all the aforesaid items kept and preserved during his/her tenure. Issues Coordinator – The Issues Coordinator will compile lists of issues based on membership interest and current local, state and national concerns. The Issues Coordinator will present the list to the Board for discussion, and possible committee formation.  The Issues Coordinator reports to the Executive Board. Events Coordinator – The Events Coordinator will keep a list of all ECDC events, help facilitate making an events calendar, and actively recruit committee chairs and members for each event.  The Events Coordinator reports to the Executive Board. Section 7. In order to assure an effective, timely and complete transition following the election of Officers an orderly transition process is necessary. Commencing on December 1 of each even numbered year or immediately upon election of Officers, whichever is later, the Officers being succeeded shall begin the transition process to convey all manner of records, books and funds, in whatever form, to their respective successors. This transition process shall be completed by December 31 of such even numbered year. In addition to all tangible records, any incumbent Officer being succeeded shall convey by verbal or other means any and all explanations of ECDP procedures, customs and practices that may be necessary to assure compliance with Rules of the MDP and to assure continuity of ongoing activities. 

 

 

 

Section 8. No Officer being succeeded shall transact any business after December 31 of each even numbered year or after termination or resignation without Board approval for special circumstances. Section 9. If both the County Chairperson and the Vice-Chairperson are absent or indisposed, the other officers, in the following order of succession, Recording Secretary then Treasurer, shall temporarily assume all the duties and responsibilities of the Chairperson/ViceChairperson in their absence. Section 10. All officers, within 30 days of assuming office, shall receive the training for using communication tools/methods used in conducting the business of ECDP. The County Chairperson or any officer in the order of succession, who assumes the chairperson’s duties under Article VII, Section 3 or Section 9, shall be the sole authorized officer for using the communication tools/methods to distribute any information. The Chair/Acting Chair may designate any Executive Board member to be the authorized person to use the communication tool. Any ECDP or MDP member may submit information of interest to the authorized Board Member to be distributed at that officer’s discretion. Section 11. Any officer needing to be absent or indisposed for more than three weeks shall notify the next officers in the line of succession and pass to the succeeding officer the tools of that office. The Corresponding Secretary shall notify the Chair/Acting Chair if he/she will be absent. Section 12. Any Officer or elected Executive Board member may be censured or removed by majority vote of the total number of At-large and elected members of the Executive Board. Any member of the Executive Board may make a motion to call for the censure or removal of an Officer or an elected Executive Board member. The cause for such call for censure or removal must arise from actions by the Officer or elected Executive Board member that are in direct conflict with the Bylaws of the ECDP or of the Rules of the MDP, or laws of the State of Michigan. a.    (1) If no laws have been broken, before any motion may be made for a call for the censure or removal of an Officer or elected Executive Board member, a good faith effort to resolve the conflict shall be made by the parties involved. The parties may meet at a time and place of their choosing and shall clearly state their differences. When such conflict involves interpretation of these Bylaws or the Rules of the Michigan Democratic Party, the question shall be submitted to the Executive Board for clarification. In the event that local, State or Federal laws have been broken, immediate and appropriate action will be taken, and the appropriate entity will be notified. (2) Failing resolution by means of Section 12 (a)(1) of this Article the grievance(s) shall be reviewed by the Executive Board with all parties present. The individual parties may present documentation and supporting information by the presence of other parties of their choosing. b. In the event that the conflict remains unresolved, a motion to call for censure or removal may be made. If a motion to call for censure or removal is for the presiding Chair, the Executive Board shall elect a Temporary Chairperson to preside over a special meeting. c. The Chairperson or Temporary Chairperson shall give ten (10) days’ notice to all Executive Board members of the time and the place of the special meeting to consider such call for censure or removal. The individual subject to the call for censure or removal shall be given the option of having the proceedings conducted in Executive Session. If the individual elects to proceed in an open meeting, that choice is binding on the Executive Board. 

 

 

 

d. With the Chairperson or Temporary Chairperson presiding at the special meeting, the Executive Board shall deliberate on the grievance(s) against said Officer or elected Executive Board member. e. After hearing both the grievance(s) and the defense of said Officer or elected Executive Board member, a motion for censure or removal may be made. Any such motion, and a vote on such motion, shall be made in an open meeting. In the event that an Executive Session has been elected by the individual, prior to making a motion and voting on that motion, the Executive Board shall resume an open meeting as provided in Article V, Section 1. Censure or removal of said Officer or elected Executive Board member shall require a majority vote of the total number of At-large and elected members of the Executive Board. All members of the Executive Board may vote providing that there is a quorum in accordance with Article V Section 1. 

 

ARTICLE VIII. PRECINCT DELEGATES a.  Precinct delegates are elected directly by the voters of each precinct to serve as a bridge between voters and the Democratic Party in their neighborhood and they represent their neighborhood at Democratic Party meetings. b. Precinct delegates are elected in the Democratic primary every 2 years in August.  Only Democratic voters choose Democratic precinct delegates.  Precinct delegates file a notarized Affidavit of Identity to get on the ballot.  A precinct delegate candidate can file with the clerk of their county, city, or township of residence.  The filing deadline for precinct delegate candidates falls on the twelfth Tuesday (1st Tuesday in May) prior to the August primary. A precinct delegate can be elected with just one vote. c. Precinct delegate duties may include: 1. Helping Democrats register to vote. 2. Taking information on issues and candidates to the voters in their precinct. 3. Identifying other Democrats, and recruiting new Party members. 4. Helping turn out the Democratic vote in their neighborhood on Election Day. 5. Keeping Democratic leaders informed about the issues that concern voters. 6. Attending and voting at Democratic conventions. 7. Working at the ECDC campaign office during election years. 8. Attending Precinct Delegate committee meetings when organized to promote the interests of the Democratic Party within the precincts. d. A sincere attempt will be made to notify all ECDC and Emmet County MDP members when recruiting precinct delegate candidates. 

 

ARTICLE IX. COMMITTEES Section 1. The Chairperson, subject to the approval of the majority of the Executive Board, shall appoint current registered members of the ECDC to the committees and as committee chairpersons necessary for the work of the organization. Each Board member or officer is encouraged to chair or co-chair a committee or event. Section 2. The Chairperson shall, within forty-five (45) days of January 1 of each oddnumbered year, appoint those Standing Committees necessary to continue the activities of the Party. 

 

 

 

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Section 3. Standing Committees shall include the following: 

 

Bylaws Committee - This committee shall review the ECDC Bylaws in non-election years and shall present any proposed Bylaws revisions to the general membership for acceptance before the end of that year. Finance Committee - This committee, of preferably three (3) ECDC members in addition to the Treasurer, shall draft a two-year budget by March 31st of each non-election year and present it to the Executive Board for acceptance at the first Board meeting following March 31st. The committee shall also review the Treasurer’s report and ECDC bank statements for consistency on a quarterly basis. 

 

Political Committee (1) This committee, of preferably three (3) ECDC members, shall oversee and plan the micro-targeting data project, candidate recruitment (including recruitment of candidates for precinct delegates by the May deadline in each election year), campaign support (including assisting with meet and greets, fundraisers, candidate and volunteer trainings, phone-banking, etc.), and election day work (including recruitment and support of poll watchers, election challengers, and poll workers). (2) This committee shall utilize precinct delegates in carrying out its objectives. 

 

Membership Committee - This committee shall recruit new ECDC and MDP members, provide membership forms at every event, and encourage renewals of current and former ECDC and MDP memberships. 

 

Communication/Technology Committee - This committee shall keep ECDC electronic and social media outlets up-to-date with current and planned events, keep up-to-date with evolving communication outlets, and publicize ECDC interests through traditional and non-traditional outlets. 

 

Internal Nominating Committee—This committee, of at least three (3) ECDC members, shall recruit ECDC members as nominees for Executive Board Member and Officer positions prior to the election year November County Convention. All ECDC and Emmet County MDP members shall be notified, when possible, of such election and qualifications. The 30-day MDP membership rule applies to anyone nominated. 

 

These committees shall include the appropriate sub-committees. The Chairperson of the ECDP shall be an ex-officio member of all standing committees 

 

Section 4. Neither the Standing nor the Ad Hoc committees, nor any individual representing such committees, shall make any decisions committing the ECDC to any obligation, either financial or promise to perform any action or to conduct any event, without the approval of the Executive Board. Nor shall any such committee or individual make any public representation in the name of the ECDC without the approval of the Executive Board. Such committees may make those decisions necessary to conduct the business with which they are 

 

 

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charged in so far as those decisions do not conflict with the limitations stated in this Section and those of Article VI. Section 5. 

 

ARTICLE X. ORDER OF BUSINESS At meetings the business of the organization shall proceed in the following order: 1. Roll call of officers 2. Minutes of the previous meeting 3. Reports of officers a. Chair b. Vice Chair c. Treasurer d. Recording Secretary e. Corresponding Secretary 4. Reports of committees a. Standing committees b. Ad Hoc committees 5. Unfinished business/follow up 6. Postponed business 7. New business 8. Board member comments/concerns 9. General membership/guest comments/concerns 10. Adjournment 

 

ARTICLE XI. SEVERABILITY If any portion of these Bylaws is determined to be in conflict with either the Rules of the MDP or prevailing statute, the remaining provisions shall remain in force. 

 

ARTICLE XII. AMENDMENTS Section 1. Proposals for changes or amendments to these bylaws shall first be referred to the Bylaws Committee which shall report its recommendations to the next regular Executive Board meeting or special meeting called for that purpose. Section 2. Amendment of these Bylaws or adoption of new Bylaws shall require a twothirds (2/3) majority vote of the members of the ECDP present, and eligible to vote pursuant to Article IV Section 4, at a General Membership meeting, provided that a) written notice of the proposed adoption of amended or new Bylaws has been given to all Party members at least two (2) weeks prior to the date of the meeting via email or, if requested, by USPS mail; and, b) the proposed amendment or new Bylaws has been presented to Party members at a meeting at least two (2) weeks prior to the date of the meeting at which the vote is taken. Section 3. Each odd-numbered year following the presidential election the Bylaws Committee shall review the Bylaws to assure consistency with the Rules of the MDP and to evaluate the effectiveness and suitability of the Bylaws. Section 4. These Bylaws shall be in full force and effect upon their adoption and shall supersede all Bylaws, Rules, motions and policies of a contrary nature with the exception of the Rules of the MDP. 

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